Every organization, even a small one, has staff. In order for employees to calculate wages, they must be entered into a specialized program - personnel. A program for the HR department such as 1C has become very popular. Of course, this application copes with its tasks perfectly, but it is paid.
Newly opened organizations sometimes cannot afford to install 1C personnel. Therefore, it is recommended to consider other programs that are distributed free of charge, but also perform their tasks well.
Selecting a frame program
On the Internet you can find more than a dozen programs that will make the work of a personnel officer easier. Don't rush to install the first application you come across. You need to do a little analysis and then compare all the paid and free programs. Most often, HR officers use the following software:
Each of the programs presented above is unique, but all of them are suitable for the work of personnel services. Please note that some programs are free, while others are paid.
The 1C Personnel program is designed for personnel records and payroll calculations. The application works with budget and self-supporting financing. The program can be intended for organizing employee records, registering office premises, and also for obtaining reference information according to personnel composition.
Key features include:
- Payroll preparation;
- Creation staffing table;
- Personnel accounting;
- Taxation;
- Reporting;
- Possibility of recording time worked;
- Working with payroll funds.
The program occupies a leading position in popularity. The only drawback of the application is that it is paid.
A program designed for personnel records. Thanks to the application, the personnel officer can take into account the employees of the enterprise, as well as generate all the necessary orders. The program is paid, it can be purchased for 1,500 rubles. If you don’t want to pay money, it is recommended to use the free version of the product – Mini Frames. Of course, the free version is a little stripped down, but its functionality will be sufficient for basic work.
Main features of the program:
- Creating an employee profile with all the data (full name, photo, education, etc.);
- Maintaining the HR officer’s “calendar” (visits, absenteeism, sick leave);
- Making report;
- Printing the necessary documents.
The program has an intuitive interface, so even an inexperienced user can handle the work. It should be noted that the application also has a network version.
The Personnel program occupies a leading position among free applications designed for personnel records. If you wish, you can purchase a license, the cost of which does not exceed 1000 rubles per year. In this case, you get additional functionality.
The program can keep track of data such as:
- Taxation;
- Vacations;
- Sick leave;
- Employee card;
- Business trips;
- Movements;
- Debts.
You can work with the Salary and Personnel program not only via a computer, but also via the Internet, that is, a mobile device can be used for these purposes.
This free application, intended for personnel work. Unlike many programs, “Enterprise Employees” allows you to manage several organizations at once. To make it easier to work with the application, the developers have provided the ability to work with three accounts: Administrator, User and Guest. In the first case, you can create and edit records. Concerning account“User”, then it only allows you to fill out already created databases and documents. The guest can only view the finished documentation.
The main features of the program include:
- Ability to capture a camera (to obtain a photo of an employee);
- Working with a scanner;
- Creation of employment contracts;
- Development of new templates;
- Creation of orders;
- Ability to calculate vacation and length of service;
- Maintaining time sheets;
- Reminder of the need to undergo a medical examination;
- Uploading documents to Word and Excel;
- Sending documents for printing.
The program has network access, which means that several employees can work with it at once. The number of jobs in the program is not limited.
This is a multifunctional program that helps improve the work of the HR department. It should be noted right away that the application is paid, but it can be used in test mode for 55 days. This time is enough to fully study the functionality and understand whether the application is suitable for working in your company.
Main functions of "Kadry Plus":
- Creation of cards for each employee;
- Working time tracking;
- Organization structuring;
- Job classification;
- Formation of time sheets;
- Creation of all necessary orders;
- Calculation of employee length of service;
- Tracking the movement of each employee;
- Creation of templates for any documents;
- Export documentation to Excel;
- Vacation calculation.
This is an incomplete list of program features. More details about the functionality can be found on the official website of the developers. It is noteworthy that the application can be installed even on weak computers running Windows XP.
The HR department is a multifunctional program that can even replace 1C. You should immediately take into account that the application is paid. Developers provide budget and government organizations 30% discount.
The program interface is intuitive, so there should be no difficulties in working. Of course, some misunderstandings may arise at first, since the “HR Department” is equipped with a large number of functions. Over time, all work will be done automatically.
Main functions of the application:
- Creating a detailed employee card;
- Import/Export of data from 1C;
- Creation of personnel documents;
- Drawing up staffing schedules;
- Calculation of all types of experience;
- Connection of any type of classifier;
- Accounting for vacations and business trips;
- Export of data for sending to the Pension Fund;
- Working with standard reports;
- Organization statistics (free and occupied units).
In fact, this is not the entire list of what the program can do. You can work with the program over the network. If necessary, you can connect an additional employee, but you will have to pay for each account.
A professional application necessary for HR work. Thanks to the “Personnel Business” program, HR administration is automated. The program is aimed at organizations that do not have an independent personnel service.
Managing the program is not difficult, so any employee responsible for HR work can handle the task. Even an untrained personnel officer will be able to maintain full personnel records. The “Personnel Business” version is distributed free of charge. If necessary, you can upgrade to the “Pro” version, but for an additional fee.
Program functionality:
- Maintaining employee records;
- Tracking movements and assignments;
- Staffing table;
- Time sheet;
- Calculation of experience;
- Planning career growth employees;
- Working with regulatory documents;
- Printing the necessary documents;
- Creation of text and graphic statistics;
- Database backup;
- Ability to maintain reference and regulatory documents.
Thanks to the ability to create queries, you can extract any information from the database. In this case, a similar procedure can be performed by the personnel officer himself without the involvement of a system administrator.
Conclusion
Don't underestimate free programs. They cope with tasks no worse than paid products. Of course, they may have some nuances, but this does not greatly affect the work. Of the paid products, it is recommended to pay attention to Special attention 1C Personnel and Personnel Department. As for free software, Personnel Business is an excellent solution. Need to compare software products, and then choose what suits your organization best.
Video review of the program
This small application for personnel records, its goal is to systematize data about the organization’s employees, various filtering and printing of both the list of employees and their cards.
Main program window
It consists of a menu, a list of employees, a filter area for selecting records, and a list of printable fields.
In the “Service” menu you need to fill out directories
From there you can print a list of employees, having previously configured the list of fields to be displayed on the main form, you can also print the card of the selected employee.
It is advisable to make a copy of the database and, in case of force majeure, restore the data from the backup copy
IN HR management you can hire, fire an employee or edit his card.
Employee personal card
Employee card - general information
An employee’s personal card consists of several sections:
- General information
- Passport, family and residence information
- Vacation
- Education information
- Military registration
General information
Information about passport, family and residence
Here is a list of relatives indicating their full name, degree of relationship and year of birth
This contains a list of records about the admission of an employee to a given organization and his transfer to different positions in different departments. On this tab you can fire an employee. The total length of service and length of service in the municipal/state service are displayed (specifically for this organization, and not in general). The date is indicated structural subdivision, position, salary and basis for hiring the position (order with number and date).
This tab contains information about the assignment of class rank and certification results. If the employee is not a municipal employee, this information is not filled in.
This includes, for example, Thanksgiving letters chapters municipality or the Governor.
Vacation
Information about vacations in this organization. Quantity calendar days is calculated automatically.
Advanced training and professional retraining
If an employee goes to any advanced training courses, this is reflected in his card.
Education information
It is recorded here academic degree, if available.
Experience
This experience is summed up with the experience in this organization and recorded as total (for a lifetime)
Military registration
To be completed if such information is available.
The program automatically calculates the length of service, based on the system clock, every time the HR officer opens the employee’s card. When opening the program it is recalculated age group(up to 30 years, 30-40 years, 40-50, etc.)
Recruitment
Recruitment is carried out through the menu “HR Management” - “Reception of a new employee”
Only last name, first name and patronymic are requested. Next, the personnel officer makes a decision - write it down as a draft or fill out a card. In the first option, a card will be created, but it will not appear to be filled out. The employee will be absent from general list. In order to fill out information about it, you need to enable the “Show drafts” flag on the main form. You can also open a record for editing by double-clicking on it.
When you select “Fill out card”, a form for filling out information will open. In order for an employee to be displayed in the general list, you need to fill out at least the minimum information.
When an employee leaves, he will also no longer appear in the general list. You can show fired employees by turning on the flag of the same name on the main form.
"About" window
The program does not require installation; the folder with the program can be placed in “My Documents” so that you have rights to write to the database and create a shortcut on the desktop.
Any modern enterprise, characterized by a developed structure, must have a comprehensive personnel program. The purpose of such software is to maintain documentary support for company employees. If necessary, you can download one of the Microsoft Office applications, but in this case the software won't be very useful. The fact is that it will take a lot of time to write the necessary macros, as well as to create tables, forms and other important elements, which are not provided by developers by default. A rational choice would be the free program Personnel Plus, which you can download on the Internet.
This utility is designed to automate the execution of almost all tasks that are assigned to us by the HR department. a human resources specialist gets the opportunity to work even with several organizations at the same time, which will be useful for administration accounting department employees who, as a rule, monitor several enterprises. You should download HR Plus, because it has support for multi-user mode, so companies with a large staff of employees will also find the software very useful.
Another positive feature of the free program Personnel Plus is that you can enter databases of workers who got a job under a civil contract or an employment contract. You just need to download the utility, after which it will become an excellent container for the most detailed information about the employees of your company: sending them on vacation, assigning incentives, number of hours worked and additional work.
Useful program Personnel download free to your computer
Responsible and high-quality completion of information about the company’s employees makes it possible to always have accurate and up-to-date statistics on the movement of personnel at hand. You should know that if you download the program for free, you can count on more than 50 standard templates and reports that make your work much easier. In addition, relevant specialists can create new reports that meet the criteria and characteristics of a specific company.
Not everyone will be able to open the free HR Plus application, since the administrator can limit the access of a particular person. This allows us to count on the fact that all information that is inaccessible to the relevant circle of people will be reliably protected.
Thus, you definitely need to download the free program Personnel Plus. This is a great solution for any HR department because all necessary functions. A convenient and intuitive interface, numerous options, the ability to restrict access - the software really turned out to be ideal.
Features of the program: flexible staffing without limiting the level of nesting with the ability to include branches with their own structure; import and export of data on employees from 1C programs (Accounting, Salary and Personnel, Integrated, etc.); saving orders and reports in editable XLS formats , DOC or ODT, ODS (regardless of whether you have Microsoft Office or Open Office installed); a time sheet that is automatically generated based on existing orders for the employee and his work schedule. The timesheet has a convenient interface for editing and entering hours worked. All changes made to the timesheet are immediately reflected in the document flow in the form of appropriate orders; the ability to be stored within the program external documents in various formats (Word, Excel, images, etc.); the ability to hire several employees with different rates per staff unit; the ability for one employee to work in various positions within the same organization at different rates; The program is designed to help personnel officers when calculating length of service. Based on the entries in the work book, the total and continuous experience employees. All calculations made by the user are automatically saved in the database. Thus, the program is an electronic file cabinet work records employees. The program has a fully completed directory of dismissal articles according to the new Labor Code. The program's user interface is intuitive, and working with the program does not require in-depth knowledge of working with a personal computer. The program also has the function of printing a report on the length of service of employees. The program allows you to keep records of internal documents, incoming and outgoing correspondence (faxes, e-mails, postal letters, etc.). You will be able to assign a list of those responsible for approving incoming documents with subsequent status tracking with notification of the approval date. The program can attach an unlimited number of attached files of any format (scanned fax, MS Word, MS Excel, etc.) to a document, maintain structured directories for employees (coordinators and executors), organizations (recipients and senders), generate visual reports on internal documents (keep a journal of documents for the organization) and correspondence, search required document by one or more details (number, type, creation date, etc.)
The role of the individual employee in the company as a bearer of unique knowledge and competencies is growing significantly.
However, this does not apply to the routine work of a personnel officer. The work of a personnel officer can be very intense, especially if the enterprise is large and there are many employees.
Some programs will come to his aid, significantly simplifying the accounting of personnel in the company and increasing them. Among these programs there may be both paid and those in free access.
Free doesn't always mean bad. Often companies, accustomed to paying a commission for everything, underestimate the quality of free software.
For example, the personnel records program “Enterprise Employees” is freely available. However, among HR managers this utility is one of the most respected.
The Enterprise Employees program can:
- keep simultaneous records for several organizations at once, which can be convenient in the process of optimizing activities;
- provide information on available vacancies in the organization;
- organize employee cards according to one or another indicator (age, seniority), which is useful for creating statistical calculations;
- store in the employee’s card his photographs, copies of his documents, as well as all orders, reports and contracts related to his person;
- dismiss employees in a few mouse clicks;
- calculate the duration of vacations and the amount of employee vacation pay;
- convert documentation from Word to Excel and vice versa (if necessary).
Conveniently, the program can work online and have an unlimited number of users. A password is required for access.
The advantages include the fact that “Employees of the enterprise” have very low system requirements and will run on almost any computer.
However, there is also a drawback - the program does not have an autosave function, so you have to install additional utilities to archive data.
Personnel accounting program "Personnel"
Naturally, the BukhSoft company also did not stand aside from the release of programs for personnel accounting and offers personnel officers a free “Personnel” utility. The Personnel program, like other BukhSoft developments, is very easy to use and takes up little space, which is the key to its popularity.
“Personnel” allows you to keep records of such data sectors as:
- personal data, which includes passport information, photocopies of passports, information about marriage and children, possibly photographs;
- and debts, which include the employee’s tax identification number, tax identification code, information about the salary at the employee’s previous place of work, as well as information about his tax debts;
- accruals, where information about receipts is posted Money to the employee's salary card;
- personnel data, namely the employee’s length of service, position, working conditions, personnel number, etc.;
- , where statistics are placed, from which it is clear how often an employee goes on sick leave and what amounts he receives for them;
- holidays, which contains information about unused days vacations;
- education.
For a personnel officer, the “Personnel” program will prepare a form for signing almost any document: staffing table, work schedule, application for leave or dismissal.
“Mini-frames” – simplicity and ease of use
“Mini-Personnel” is another well-known program for maintaining personnel records, also known to personnel officers under the names “Lightik-Personnel” and “Kors-Personnel”. The program differs from the rest in that it is intended specifically for small businesses, since it is not capable of storing large amounts of information.
At the same time, the utility has a large number of advantages: it is absolutely free and very easy to understand and use. The password for the program is given freely after filling out a form on the official website.
“Mini-personnel” stores a large amount of information about the employee (basic data, education, length of service, previous places of work), and easily generates and records basic personnel applications (for hiring, dismissal, for business trips).
The program has a number of pleasant additions, for example, it colorfully reminds the HR officer about the employee’s milestone dates in the company (5, 10 years) and his birthday, which is very useful for forgetful managers, and also has a unique HR Officer Calendar mode, which allows you to plan work time more effective.
Other useful programs for personnel management and personnel records
There are also more narrowly focused programs that are useful when working with personnel.
For example, program "Pro100 Timekeeper" allowing you to record time. Accounting is maintained using a special access code assigned to each employee.
The program allows you to:
- maintain staff directories;
- generate reports on intentional early care from work so that in the future employees can compensate for the time they are absent from the workplace;
- draw conclusions about which of the organization’s employees have discipline problems.
Naturally, the Pro100 Timekeeper utility is effective only in small enterprises. It is almost impossible to keep such records in a large company - at best it will lead to a queue when entering the access code.
Another utility with similar functions is "OfficeMetrica". This program takes into account the time of departure and arrival of the employee, the duration of his absence from the workplace, and also shows the level of his involvement in work.
The method used by the OfficeMetrica utility is the analysis of Internet pages visited by an employee (or department) during the working day. calculates how much time an employee spent on a particular site, what time he entered and left.
It is worth noting that the program in no way violates the confidentiality of an employee’s actions - the content of messages written by him, for example, on social networks, will not be disclosed. However, what part of the employee’s working time was spent on thematic portals, and what part – on entertainment sites and in in social networks, “OfficeMetrica” considers it very effective.
The useful effect of this program is obvious - thanks to control over the involvement of employees in the work process, the software allows the manager to increase labor productivity in his department. In addition, employees themselves will spend less time on third-party resources, knowing that they are being watched.
Here's another system - "FIREPLACE"– exists for other needs, namely to simplify the procedure for calculating and calculating wages. This program for working with personnel is based on “1C: Enterprise 8”.
The "FIREPLACE: Payroll" configuration allows you to:
- calculate wages in accordance with current regulatory standards;
- keep records of various types of personnel documentation and store it;
- calculate insurance and pension contributions for company employees;
- transfer tax calculation data to the 1C: Enterprise program versions 7.7 to 8.
The program is not free and has a fairly high price compared to other utilities, but it is classified as professional and is applicable to large enterprises.
Many personnel officers still prefer to do all the work at the enterprise themselves, not trusting the programs or considering them too expensive.
However, these days this approach has become obsolete: a properly selected free HR accounting program will free up a lot of time for a HR specialist and allow him to plan his work day much more effectively.
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